Eligible expenses for reimbursement allocation
Eligible expenses: Bus driver pay and mileage.
Required information: Date of travel, expense totals, and documentation of the expenses.
Eligible expenses: AVID membership fee; AVID site visits; AVID weekly subscription; tutor costs (no more than $2,200/tutor); AVID Region Pathway Training registration and hotel; AVID National Conference registration, hotel, and airfare; AVID Summer Institute registration, hotel, and airfare. *Taxes and other travel expenses such as meals, mileage, and baggage fees are not reimbursable.
Required information: Quantity, expense totals, and documentation of the expense.
Eligible expenses: HRS Survey, HRS Data Webinar, HRS Webinar Certification, HRS Summit registration, hotel, and airfare; HRS Institutes registration, hotel, and airfare; HRS Site visits airfare and hotel; HRT Certification fees after certification is obtained. *Taxes and other travel expenses such as meals, mileage, and baggage fees are not reimbursable.
Required information: Quantity, expense totals, and documentation of the expense.
Eligible expenses: Catalyst on-site training, Catalyst on-site coaching, Catalyst Coaches Week registration. *Taxes and travel expenses outside of registration fees are not reimbursable.
Required information: Quantity, expense totals, and documentation of the expense.
Sourcewell has partnered with the Center for Effective School Operations (CESO) to offer districts the opportunity to engage in a comprehensive assessment of operational practices in the following areas: finance business operations, human resources operations, communications (and marketing) operations, facilities operations, transportation operations, and child nutrition operations. These assessments can help districts identify priorities for continuous improvement and efficiencies to maximize resources in support of student achievement. Districts contract with CESO directly and can then submit their invoice for reimbursement.
Eligible expenses: Licensing fee for Applicant Tracking Software through a vendor such as Frontline or Red Rover (note: other software modules from these companies are not eligible)
Required information: Vendor, expense totals, documentation of the expenses (i.e. vendor invoice).
Have a new idea for your school? We can help. Small Project funds support smaller projects in the five-county area that may not meet other funding requirements. Learn more >
Grant reimbursements
Eligible reimbursements:
- Participant/Mentor Transportation for Training Days
- School Year Substitutes (Max. $150/day)
- Summer/Extended Day Stipends (Max. $200/day)
Required information:
- Completed reimbursement form
- Documentation of expenses
Eligible district partners:
- Bertha Hewitt ISD 786
- Brainerd Public Schools
- Cass Lak- Bena ISD #115
- Crosby Ironton ISD #182
- Discovery Woods Montessori Charter School
- Freshwater Education District 6004
- Little Falls Community Schools
- Long Prairie-Grey Eagle Schools
- Menahga Public Schools
- Mid-State Education Districts
- Northland Community Schools ISD #118
- Paul Bunyan SPED Service cooperative
- Pequot Lakes Public Schools
- Pierz ISD # 484
- Pillager ISD #116
- Pine River Backus
- Royalton Public Schools
- Sebeka Public School
- Staples-Motley School District
- Swanville Public Schools ISD #486
- Up North Learning Center ISD # 6099
- Upsala Area Schools
- Walker-Hackensack-Ackley Public Schools
Other available reimbursements
Eligible schools: All Region 5 high schools and SPED cooperatives
Eligible expenses: Enrollment fee ($89) and JJ Keller Manuals (based on number purchasing)
Required information: Number of students (seniors only), number of manuals purchased (needs to match or be just over the total seniors), and a copy of payment to M-State and JJ Keller
The American Association of School Administrators (AASA), The School Superintendents Association, is a national professional organization that supports and advocates for public school superintendents and education leaders. Through a professional services partnership with Sourcewell, AASA collaborates to promote Sourcewell’s cooperative purchasing program to education agencies while supporting professional development opportunities and expanded services for school leaders nationwide.
- Eligible schools: All Region 5 schools
- Eligible expenses: Registration fees for superintendents and educational leaders to attend AASA events
- Required information: proof of payment to AASA regarding registration fees
The purpose of the OSHA-10 Certification Pilot is to partner with districts to design and implement sustainable, scalable OSHA-10 certification models embedded within career pathways that expand equitable student access to a meaningful, industry-recognized credential—identified in research as a key indicator of career readiness—through strategic planning and targeted funding for a defined number of certification seats.
Eligible districts: Bertha-Hewitt, Cass Lake-Bena, Menahga, Pierz, Pine River-Backus, Sebeka, Verndale, and Wadena-Deer Creek.
Fill out this form to be included with your reimbursement request.
Eligible expenses: Background check for principal substitutes; Stipends for principal substitutes ($300/day recommended); Reimbursement is only provided by substitutes enabling principals to attend the following Instructional Leadership Activities:
- Principal Nourishment
- Career Pathways Cohort days
- HRS trainings
- Continous Improvement Community of Practice sessions
- MnMTSS Sessions
- COMPASS Pathways
- Regional Literacy Network meetings
- Catalyst Leadership Coaching training
- Classroom observations, walkthroughs, or instructional rounds with their District Strategy Partner
- Sourcewell facilitated regional site visits
Required information: date of substitute, substitute name, reason for sub, total, and documentation of expense
A maximum of $1,000 in principal substitute expenses are allowed per regional principal per year
For ElevatePD reimbursements, please fill out an “expense request” on the ElevatePD Dashboard >
Questions?
For more information, please contact education@sourcewell-mn.gov or 218-895-4162. Sign up for our monthly newsletter to hear about upcoming events and regional education news by emailing education@sourcewell-mn.gov.